Top 5 Things to Consider When Setting Up a Flu Clinic

Top 5 Things to Consider When Setting Up a Flu Clinic

Fall is my favorite season as it is symbolic for great weather, for outdoor activities like hiking and biking, cider donuts, and hot mulled cider. Kids have started back at school, the weather becomes a bit cooler, and the leaves start to change. There is a “warm” feeling of fall even though the air is crisp, and snow and below freezing temperatures are just weeks away. But what also comes with fall is cough, fever, fatigue, body aches, and chills – the start of Flu Season! According to the CDC, the best way to prevent flu symptoms is by getting an annual flu shot at your local flu clinic.

You have already probably noticed the onslaught of flu shot advertisements, opened a reminder in your patient portal account, or received a postcard from your doctor’s office regarding an upcoming flu shot clinic. As healthcare organizations are preparing for a high-volume of flu shot administrations, it is important to configure the EHR and supporting workflows to make the workflow as streamlined as possible and minimize the number of clicks and time it takes to properly document and charge for the administrations. Now is the time to take inventory on your flu clinic workflow; and if you haven’t already, here are the top 5 areas to investigate to ensure that it takes longer to administer the flu shot than it does to document and charge for it in the EHR!

Top 5 Things to Consider:

  1. Update Immunization records with correct CVX code and VIS date according to the annual release
  2. Gather the corresponding diagnosis that will be used for billing
  3. Work with clinics to configure flu clinic schedules and standardize a workflow for walk-ins, or flu-shot add-ons
  4. Determine Lot# management process
  5. Set-up charge logic to bill the patient appropriately for the medication and/or administration fee

As Ben Franklin said, “an ounce of prevention is worth a pound of cure”. Configuring the Epic Flu Shot Clinic Functionality will make the documentation of flu shots easy for your staff. By providing flu shots to your patients in less time, it  will allow you to see more patients, thus being able to protect more patients from the sicknesses that fall brings!

For questions on properly configuring your EHR for flu season, contact us below:

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